# Server room and wiring closet documentation for multi-site IT teams

> For an in-house IT team running one building or two hundred, Cablefolio is the map of every location — each comms room, rack, switch port, and cable run — that still opens on a phone when the network is the thing that is broken.

## Sound familiar?

- Nobody is sure which switch port the conference room display is on
- The building’s cabling was documented by a contractor who has since closed
- The network diagram is a two-year-old Visio file
- The documentation lives on the network that is down

## Every location its own place

Record each site or building as a property with drawn floors, every comms room with its racks, and every device with its ports, links, power feeds, lifecycle, warranty, and service history. The topology, wiring, and layer-3 maps are drawn from what is recorded, so the diagram changes when the network does.

## Readable during the outage

Keep the buildings that matter on the phone. When the network is down, the rack elevations, port maps, and runs are still on the technician’s screen, and changes made in the comms room sync when the connection comes back.

## Lifecycle and planning

Track each device’s status, purchase and warranty dates, and model end-of-support; see warranties ending soon under **Needs attention**; and plan moves with work orders that list the devices, runs, and materials a job covers.

## Questions and answers

### Does Cablefolio need access to our network?

No. Cablefolio never connects to, scans, or polls your network; it records what your team documents. Devices can be imported from exports of tools you already run.

### Can we limit which buildings a contractor can see?

Access limits are per client, so a separate client per organisation or division keeps contractors to their part; a client portal account gives read-only access with no seat.

## Features that matter most

- [Floor plans and topology](https://cablefolio.com/features/floor-plans-and-topology/): Drawn floors with devices and runs, and topology, wiring, signal-flow, and layer-3 maps.
- [Racks and elevations](https://cablefolio.com/features/racks-and-elevations/): Front and back elevations at true U scale, drag-to-mount, reservations, and presets.
- [Offline field app](https://cablefolio.com/features/offline-field-app/): Keep a property on the phone, work with no signal, and sync in order with clear conflicts.
- [Credential vault and security](https://cablefolio.com/features/security/): Roles, per-client limits, MFA, an encrypted credential vault, and a full audit log.